Exchange Online Archiving is a cloud-based archiving service offered by Microsoft. It helps organizations with compliance, archiving, regulatory, and eDiscovery challenges. This service enables access to additional email storage space with an archive mailbox that works along with the primary mailboxes. This enterprise-grade archiving solution provides users with reliance, security, and enhanced productivity. This platform works with users having primary mailboxes in Exchange Server 2019, Exchange Server 2016, Exchange Server 2013, or Exchange 2010 (SP2 or later). It also provides cloud archiving services with Office 365 or Exchange online plans.
What benefits does Exchange Online Archiving offer?
Exchange Online Archiving offers many benefits to users. This innovative platform enables users to maintain a record of mailboxes in the most economical way. Let us see how.
With the in-place archiving feature, the archive mailbox can be accessed alongside the user’s inbox. This obliterates the need for maintaining a separate interface to manage the archive folder and allows high usability. This enables users to simply move mails from the inbox to the Archive easily.
A company’s data is always at risk from various kinds of threats. Archiving provides efficient recovery options in case of a disaster and protects the information well. It provides a reliable platform to keep your data backed up and secured. Moreover, it can retrieve your data if it gets deleted by mistake.
Modern-day enterprises store a vast amount of data. Exchange servers can also store as much as their limit. Archiving provides an appropriate solution to free the space from your servers and easily manage the storage. After reaching its space limit, it automatically expands depending on the need.
Exchange Online Archiving may prove to be essential while audits are performed or presenting evidence in case of a lawsuit. It preserves your emails for an indefinite period of time and protects them from any tampering.
Exchange Online Archiving services provide advanced security to keep your emails and data safe. It enables encryption between on-premise servers and Archive. With an efficient recovery in minutes, this platform keeps the organization safe from cyberattacks and litigation.
Exchange Online Archiving is easy to use without users having to learn new tools or UI. The archived emails can be accessed from Outlook and Outlook web effortlessly. Archiving ensures your company’s compliance needs are met without any hassle. It efficiently works with Exchange Online Plan 1 and Plan 2.
How is Archiving Different from Backup?
The terms ‘archive’ and ‘backup’ are used interchangeably frequently. However, they both are very different when we talk about email management. Here is how the two differ:
- Backups are created to help recover the data if it is lost. They are not the original records but rather serve as a standby in case the original copies are deleted. On the other hand, archives are made to maintain a record of mailboxes that can be accessed easily later. They prove highly beneficial for an eDiscovery or litigation case.
- Backups are usually created for a short duration of time. After a certain period, they become obsolete and are replaced by newer ones. Archives are generally maintained over a long period of time with no modifications made. They contain data that may not be required by the organization anymore but are kept as a record for regulatory and compliance requirements.
- Backups are usually kept in an unstructured and unorganized manner and are often difficult to navigate quickly. Archiving is performed taking into consideration that the historical data can be easily and quickly retrieved. They are usually larger in amount and more organized.
Both backups and archiving are essential for every organization. While backups are kept for the convenience of restoring the data quickly, archiving is important for maintaining historical records and meeting the legal and compliance requirements.
Get Exchange Online Archiving for your organization for an enterprise-level archiving solution. It helps strengthen your organization’s historical information and keep it secured from any threats while also offering a high level of availability. It also protects your organization from any discrepancy during audits or litigation.
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